Scope of meeting: (definition of meeting and boundaries).

Goal of the meeting is to produce…. (or render a decision on….)

Out of scope items: (exclusions): We will not discuss the details of ….

Stakeholders / required attendees:

A, B, C, D, E….

Desired date / time-frame:

Expected duration of meeting:

Location:

Background / history: what has happened previously?

Agenda:

Roles and responsibilities for the meeting: the meeting leader is . . . . .

Assigned note-taker:

Distribution list for meeting minutes (assumed to be the same as the attendee list).

Format of meeting minutes is to record DECISIONS and ACTION ITEMS.

Action Items to be assigned for after the meeting:

Explicit success criteria: this meeting is a success when we have produced:

Expected outcome:

Preparation or homework required by attendees:

Handouts or attachments to be provided ahead of time, either on paper or via e-mail?

Will there be any presentations?

Logistical support: will food or drinks be provided? Are a projector and screen necessary?